Privacy Policy

Last updated: September 18, 2026

Staff Room Recruiting ("Staff Room Recruiting," "we," "us," or "our") provides a recruiting-management platform used by member institutions and their staff ("you" or "your") to track prospects, manage recruiting boards, and coordinate NIL and compliance workflows. This Privacy Policy explains what information we collect, how we use it, and the choices available to you.

Information We Collect

Account information: name, username, email address, role, and school affiliation.
Recruiting data you enter or import: prospect and roster records, evaluations, notes, film links, and related recruiting-board content.
Usage data: log-in timestamps, session activity, and basic device/browser information collected automatically to secure and operate the service.

How We Use Information

To provide, maintain, and secure the recruiting-board application.
To authenticate accounts and enforce per-school data isolation.
To troubleshoot issues and improve the reliability of the platform.

How We Share Information

We do not sell personal information. Data you enter is visible only to authorized staff at your own institution, except where disclosure is required to comply with law, protect our rights, or investigate misuse of the platform. Recruiting data related to prospective student-athletes is handled in a manner consistent with your institution's own compliance and NCAA obligations.

Data Retention & Security

We retain account and recruiting data for as long as your institution's account is active, or as needed to comply with legal obligations. Passwords are stored using industry-standard hashing, and access to recruiting data is restricted by account role and school affiliation.

Your Choices

You may review or request correction of your account information, or request deletion of data associated with your account, by contacting your institution's Staff Room Recruiting administrator or by reaching out to us directly using the contact information below.

Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the "Last updated" date above.

Contact Us

Questions about this Privacy Policy can be directed to your institution's Staff Room Recruiting administrator.